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Grants and Borowing Limits
A borrowing limit is a memo entry in STARS that allows expenditures to process before the related revenue or reimbursement has been received from the federal government. Contact David Fulkerson at the Division of Financial Management for a new borrowing limit or a change to a current borrowing limit.
Request the borrowing limit at whatever level that you are posting the federal grant to the
Cash-Post-Level on the
Grant Control Table S029, whether it is at the Fund or Fund Detail, or at the Grant or Grant Phase levels
The Cash Control Posting Level indicator that identifies whether the Grant Cash will post to the Grant level on the Cash Control File (63). The indicator types are as follows:
Figure 1 - Grant Control Table example
Once the borrowing limit is approved, the State Controller's Office will enter a STARS Transaction Code 199 to create the borrowing limit.
You can see your borrowing limit in the Cash Control File screen S063 or S073 and see the increase in the Balance.
Figure 2 - Cash Control File example
Notice that the prior year ending Balance includes the borrowing limit, but the next year's Beginning Balance is the actual cash amount without the borrowing limit (971,932.65 less 1,500,000.00 = -528,067.35).
An IBIS Cash Control Inquiry will display the same data as the Cash Control File screen S063.